Did you know you can Add a Google Drive Doc, file or folder to multiple folders (kind of like Windows shortcuts)? Then you can access to the single copy of the file from different places. No need for managing duplicates.
Say you have a Google Doc that has marketing content that is useful both for the website, as well as email marketing. Instead of making a second copy and needing to keep track of which is most up to date, you can have the single file appear in both places.
You can accomplish this with the Add feature.
Adding items to multiple Drive folders
Select the file or folder so it is highlighted in blue.
Click SHIFT + Z keys (same on PC or Mac), an Add popup will appear, allowing you to select a second (or third, fourth…) folder to include the file in.
Note the word Add appears on the button, instead of Move.
Navigate to the second folder in My Drive and click Add.
That’s all it takes. Now if I were to visit the original folder or newly added “Training” folder, I will see my “SOP – Documentation Projects” Doc.
Removing items from multiple Drive folders
Highlight the file or folder you want to change, then turn on the Details pane in your Drive.
Ensure the Details tab is selected.
Toward the bottom of the Details pane, you can see what folders an item currently appears in.
You can remove item from folders you don’t want them to appear in anymore, by clicking the “X” next to the folder name.